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Marketing & Hospitality Intern in Salt Lake City, UT at Larry H. Miller Management Company/Automotive Division

Date Posted: 2/5/2019

Job Snapshot

Job Description





General Event Information

Race Dates

- August 12-18, 2019

- Team presentation ceremony -- August 10, 2019



Website

http://www.tourofutah.com



Job Description and Requirements

Marketing and Promotions

- Executes marketing campaigns and plans events depending on expertise

- Works with appropriate TOU/LOC staff to support campaigns targeted towards key audiences

- Works with TOU staff to determine appropriate customized programs and strategies for various key audiences

- Works with TOU staff and marketing team to oversee development and distribution of key collateral materials including but not limited to the following:


* Mike and The Bike activity books
* Hotel Kits
* Stage posters
* Map guides
* Volunteer flyers
* Spectator guide

- Attend local festivals, fairs and celebrations to promote the TOU and encourage host city volunteer recruitment (may include weekend and evening hours)


* Travel may be required

- Impact awareness/attendance by developing, supporting and executing grassroots marketing activities

- Provides coordination and project management to ensure event success

- Experience in customer service or other people-oriented fields desired

- Strong communications skills and out-going personality



Events

- Coordinate and work with TOU staff to coordinate all aspects of the Tour of Utah Tour de France viewing parties (July)


* Securing site locations
* Coordinating food and beverage
* Event outreach

- Coordinate and work with TOU staff to coordinate all aspects of the Tour of Utah Team Presentation and VIP Reception (August 10)


* View site location
* Manage run of show
* Manage event volunteers
* Assist with set-up, logistics and coordination which may include but not limited to:


* Decoration, signage, check-in

- Coordinate Tour of Utah Pre-Race events (August 11)


* Mechanic Olympics
* Athlete meet and greet
* Photo Booth
* Other events as determined

- Coordinate Tour of Utah Post-party event (August 18)


* Secure Venue
* Coordinate catering
* Manage check-in process

- Additional Events include


* Salt Lake Marathon Bike Tour (April 13)
* Huntsman 140 (June 14)
* Cache Valley Gran Fondo (July 13)
* Tour de France Viewing Party (July TBD)



Hospitality -- Start Cities

- Pre-event assistance as requested

- Support Hospitality Manager as requested

- Help load-in/out and set-up/take down hospitality tents and areas, including but not limited to: filling beverage barrels, clean-up, clear tables, trash removal

- Assist with decoration, signage, furniture

- Will require some physical exertion -- emptying and carrying trash bags, moving supplies and equipment

- Oversee operation of Tour Tracker feed in VIP Hospitality

- Assist with hospitality check-in

- Travel with TOU required (August 10-18)



Street Team Promotional Efforts (as required)

- Attend local festivals, fairs and celebrations to promote the TOU and encourage host city volunteer recruitment (may include weekend and evening hours)


* Travel may be required

- Impact awareness/attendance by developing, supporting and executing grassroots marketing activities

- Executes marketing campaigns and plans events depending on expertise

- Works with appropriate TOU/LOC staff to support campaigns targeted towards key audiences

- Works with TOU staff to determine appropriate customized programs and strategies for various key audiences

- Provides coordination and project management to ensure event success

- Experience in customer service or other people-oriented fields desired

- Strong communications skills and out-going personality

- Assist with Sprint to the Finish kids bike races at finish venues as available



Administrative

- Outreach to local bike shops, clubs, organizations

- City notifications -- post at local businesses, neighborhoods, etc.

- Assist LOCs to update and maintain resource pages

- Assemble VIP gift bags & volunteer product

- Administrative duties as needed or required




* Excellent organizational and project management skills
* Event planning and logistic experience beneficial
* Project an active and social lifestyle
* Maintain professional conduct at all events
* Strong work ethic, and open to new ideas
* Highly coachable team player
* Excellent verbal and written communication skills
* Social media experience beneficial
* Ability to work independently and within a team environment
* Database and Excel proficiency





Number of Hours (weekend and holidays hours required)

- April: 10-15 hours per week

- May - June: 15 - 20 hours per week

- July: 20 -- 25 hours per week

- August: 50 hours (event week)

- August: 10-15 hours per week (wrap up)

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled