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ACCOUNTING SCANNER in Draper, UT at Larry H. Miller Management Company/Automotive Division

Date Posted: 11/24/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Draper, UT
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    11/24/2018

Job Description



Primary Responsibilities:

The Office Assistant/Scanner is expected to:


* Protect the legal, financial and moral well-being of the Larry H. Miller Group of Companies;
* Provide prompt, first quality scanning of all car deals, factory invoices, service and parts tickets and accounts receivable receipts, dead deals, adverse action notices and add-ons to ensure efficient maintenance and accurate record retention;
* Be a teacher to support the efforts of other employees to be successful;
* Seek ways to improve business operations efficiencies and customer service.

Reports to: Office Manager

Primary Duties:


* Maximize compliance, financial reporting and administration.
* Properly prepare, scan, and file all car deals.
* Review each car deal after it has been scanned to make sure the paperwork is centered, legible and all pages have been scanned before filing,
* Scan and file all accounts receivable receipts, parts tickets, service tickets, factory invoices, warranty tickets, adverse action letters, and all other requested items.
* Spot check all service and parts tickets to be sure the scanning machine is properly working throughout the day.
* Ensure that all documents are appropriately organized, filed following scanning.
* Ensure all files are purged yearly in compliance with Larry H. Miller Policies as well as State and Federal guidelines.
* Maintain ability to handle job stress and effective interaction with others in the workplace.
* Perform all job duties requested by management.

2. Operate with integrity.


* Demand the highest ethical standards from self and others.
* Set an example of positive attitude and professionalism, including a neat, orderly and safe work environment.
* Maintain composure within the workplace and outside the workplace when representing the Larry H. Miller Group of Companies.

Job Qualifications:


* High school diploma or the equivalent, preferred.
* Working knowledge of Outlook and Microsoft Office applications.
* One + years of customer service and/or accounting experience.
* Professional communication skills.
* Proficiency in basic math.
* Detail oriented.

PHYSICAL REQUIREMENTS:


* Work performed in office and dealership settings due to the location of the dealership documentation and files.
* Regularly required to sit, stand, bend, reach and move about facilities.
* Regularly required to sit, stand, bend, reach, talk, hear, use hands and fingers and move about facilities.
* Required vision include close vision, distance vision, peripheral vision and the ability to adjust focus.
* Required to lift up to a minimum of 10 pounds.

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

* Leadership- the individual demonstrates ethical and followership behaviors which promotes Larry H. Miller standards resulting in a cohesive and effective team.

*Compliance -- the individual understands and adheres to all Company standards, state and federal laws and regulations as well as product pricing guidelines of all lenders, agencies or business partners.

* Customer Service--the individual understands his/her role in providing excellent customer service through the defined Larry H. Miller processes which promote efficiencies, fairness and cost effectiveness.

*Ethics/Integrity -- the individual represents the Larry H. Miller Group of Companies by conducting his/her self in a professional and courteous business manner that demonstrates integrity and avoids the actual or perception of a conflict of interest.

* Oral Communication--the individual clearly identifies and professionally expresses issues in positive or negative situations.

* Planning/Organizing--the individual prioritizes and plans work activities and uses time efficiently.

* Quality--the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.

* Dependability--the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

* Safety and Security--the individual observes safety and security procedures and uses equipment and materials properly.

Note: The need may arise to revise, supplement, or rescind portions of this job description, and dealership management reserves the right to do so at anytime. Employee shall be required to meet the qualifications and perform the duties of any revised job description.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled